The Civil Department is responsible for all aspects of processing suits and probates. This includes the proper indexing and keeping a record of all costs associated with any filings.
The Deputy Clerks file all pleadings, documents, and exhibits as well as issuing citations, writs, subpoenas and Trial notices. They are also responsible for collecting advance deposits in accordance with R.S. 13:842.
Adoption paperwork is processed through the civil department also. All adoption information is confidential and sealed in the Clerk’s Records.
The Minute Clerk of a court is a Deputy Clerk of Court that keeps the minutes of the court daily when in session and transcribes them into the Minute Book as required by Code of Civil Procedure Article 254. The Minute Clerk of a trial court administers the oath to jurors and witnesses as well as those appearing in court for testimony, and files all exhibits offered in evidence, when directed to do so by the Court.
Additionally, this department processes all monies deposited into and dispersed from the Registry of the Court as ordered by the Court.
The Clerk of Court staff are trained professionals; however, they are prohibited from giving any legal advice. Information regarding legal procedures may be obtained in any law library or by contacting an attorney.